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| Company Name: |
University of Illinois |
| Location: |
Westchester, IL |
| Position Type: |
Full Time |
| Post Date: |
04/17/2026 |
| Expire Date: |
05/17/2026 |
| Job Categories: |
Education, Collegiate Faculty, Staff, Administration |
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Office Support Associate - University of Illinois Extension
<p><span style="font-family: Arial"></span></p><h2 style="text-align: center">Office Support Associate - University of Illinois Extension</h2><h3 style="text-align: center">Extension - Unit 6, Westchester</h3><p> </p><p><span style="font-family: Arial"><strong>WETRANSFORM LIVES.</strong><br><br>Everything we do is designed to improve the quality oflife of the people in the state of Illinois, across the nation, and around theworld. We discover, develop, translate, and disseminate knowledge to addresssocietal concerns and train the next generation of experts and leaders in a waythat empowers them to expand the boundaries of science to higher levels ofunderstanding and influence.<br><br><strong>Be a partof our story. </strong>Throughlearning partnerships that extend knowledge and change lives, University ofIllinois Extension provides educational programs aimed at making life better,healthier, safer, and more profitable for individuals and their communities.Illinois Extension has operated continuously for more than 100 years connectingthe citizens of Illinois to their land-grant university by providingeducational programming around the state. University of Illinois Extension isbased in the College of ACES and works with all colleges and units of theUniversity of Illinois at Urbana-Champaign.</span></p><p><span style="font-family: Arial"><br><h4>Job Summary</h4>Works under general supervision of the County Director to organize, coordinate, and perform a variety of clerical duties requiring knowledge of general office and university procedures and methods.<h4>Duties & Responsibilities</h4><ul><li>Fiscal Support <ul><li>Monitory petty cash and applies for reimbursements; prepares documents for vouchering. Preparation of invoice vouchers and purchase orders. Quicken reconciliation, completion of secretarial financial reports. Verifies annual equipment inventory; arranges for and monitors equipment maintenance contracts. </li><li>Assists the team efforts in Extension fiscal accounts include monitoring inventory and ordering supplies; processes P-card transactions, specific account procedures, and processing specific requisitions under the direction of the Office Support Specialist/ County Director.</li><li> Orders office and educational supplies in collaboration with the office chair as deem necessary. </li><li>Prepares fiscal reports and manages educators, coordinator, and office budgets.</li></ul></li><li>Administrative Duties <ul><li>Answers and directs incoming calls to appropriate person or programs. </li><li>Arranges internal and external meetings for Unit 6 Westchester branch office by scheduling times, reserving rooms, arranging food serving, and coordinating schedules. </li><li>Reviews incoming mail and, on basis of content, redirects or obtains additional information.</li><li> Compiles information for annual reports, plans of work, special evaluation studies as directed. </li><li>Formats complex materials using office software (e.g. reports, agendas, minutes of meetings, speeches, tables, certificates, and other documents). Types complex materials from rough draft to final form. </li><li>Develops and maintain comprehensive filing records for both manual and computerized systems. </li><li>Performs typing of moderate difficulty; types materials and edits for grammar, punctuation, and sentences structure. </li><li>Gathers and devises forms, composes letters or compiles factual reports, using judgement and originality.</li><li>Provides secretarial support in collaboration with the Office Specialist for all staff at Unit 6 Westchester branch office. This includes duplication of materials, preparation of mailing labels and affixing appropriate postage.</li><li>Assists Educators and coordinators as needed (maintain database, distribution of bulletin, etc.). </li><li>Serves as a receptionist for the office both in person and by telephone, with responsibility for obtaining and providing information as instructed. </li><li>Takes meeting minutes for staff and office meeting. </li><li>Assists the county director with compliance review records including civil rights forms. </li></ul></li><li>Other <ul><li>Other duties as assigned.</li><li> Comply with Affirmative Action/Equal Opportunity policies/guidelines in all aspects of Extension work.</li></ul></li></ul><br><h4>Additional Physical Demands</h4>To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver’s license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, ability to move, transfer and/or transport items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental, and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer and Environmental Sciences (ACES) by contacting hr@aces.illinois.edu. <h4>Minimum Qualifications</h4><p>High school diploma or equivalent.<br>Any one or combination totaling eighteen (18) months from the categories below: <br>College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: <br>30 semester hours equals one (1) year (12 months) <br>Associate’s Degree (60 semester hours) equals eighteen months (18 months)<br>Work experience performing office/clerical activities, including the use of computer systems. </p><h4>Knowledge, Skills and Abilities</h4><ul><li>Strong communication skills.</li><li>Capacity to communicate with a wide variety of people. Meet the public in a pleasant, composed and cordial manner, clearly and concisely.</li><li>Skill in working independently, while positively contributing as part of a professional office team.</li><li>Ability to use Windows-based computer applications, presentation and communications equipment.</li></ul></span></p><h4>Appointment Information</h4><p>This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible. Salary is $42,872.70. <br><br>For more information on Civil Service classifications, please visit the SUCSS web site at <a href="https://www.sucss.illinois.gov/pages/classspec/default.aspx" target="_blank">https://www.sucss.illinois.gov/pages/classspec/default.aspx</a>.</p><h4>Application Procedures & Deadline Information</h4><p>Applications must be received by <strong>6:00 pm (Central Time) on April 30, 2026</strong>. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a> will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact wbuffett@illinois.edu. For questions regarding the application process, please contact 217-333-2137.</p><p></p><p>At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — <strong>every staff member helps shape what’s next</strong>. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p><p>A<em>rtificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</em></p><p id="benefitStatement">This position is intended to be <a href="https://go.illinois.edu/workatillinois">eligible for benefits</a>. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><p id="benefitStatement">TheUniversity of Illinois conducts criminal background checks on all jobcandidates upon acceptance of a contingent offer. The University of Illinoismust also comply with applicable federal export control laws and regulationsand, as such, reserves the right to employ restricted party screeningprocedures for applicants. </p><p id="benefitStatement">Out-of-state candidates must establish Illinoisresidency within 180 calendar days of the start date for this position.Illinois residency requires proof of a valid Illinois Driver’s License or stateof Illinois ID Card. Failure to produce the required documentation within 180calendar days will result in immediate termination of employment.</p><p id="benefitStatement">Sponsorshipfor work authorization is not available for this position.</p><hr><p align="center">The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit <a href="https://go.uillinois.edu/noticesandposters" target="_blank">Required Employment Notices and Posters</a> to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through <a href="https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf" target="_blank">E-Verify</a>.</p><p align="center">Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the <a href="http://go.illinois.edu/accommodationportal" title="http://go.illinois.edu/accommodationportal">reasonable accommodation portal</a>, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or <a title="mailto:accessibility@illinois.edu">accessibility@illinois.edu</a>.</p><hr><p><strong>Requisition ID</strong>: 1035766<br><strong>Job Category</strong>: Off-Campus<br><strong>Apply at:</strong> <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a></p><a name="HEJobs" type="hidden" value="No"></a><a name="Billing_Name" type="hidden" value=""></a><a name="Billing_Email" type="hidden" value=""></a><p> </p>
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| Company Name: |
University of Illinois |
| Website: | https://illinois.csod.com/ux/ats/careersite/1/home/requisition/16614?c=illinois |
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